Job Opportunities

LLLCF Rental and Operations Manager 

Job Description 

The Rental and Operations Manager is a full time position reporting directly to the Lafayette Library and Learning Center Foundation’s (LLLCF) Executive Director.  In this position you will manage room rentals (60%), provide administrative support (20%) and assist with the facilitation of Foundation programs and other events (20%).  Duties and responsibilities may be expanded at the discretion of the Executive Director. 

Rental Functions 

  • Manage sales and marketing of LLLCF rental space specifically but not limited to the Community Hall, Arts & Science Center, Oak Room, and Outdoor spaces; 
  • Oversee rental reservations, booking and billing; 
  • Create, manage and execute rental contracts and pricing; 
  • Prospect for new business using a wide variety of methods including phone calls, outside sales calls, trade shows, attending community functions, media blitzes, internet prospecting, supplier partnerships, etc.; 
  • Handle, respond and follow up on inquiries for meetings/events. Follow up on leads by qualifying the customer’s needs and dates for the event to determine if the business is a good fit for the property; 
  • Manage marketing efforts for rental spaces including printed, online materials, and managing tours; 
  • Communicate group details/changes to all departments, coordinating customer’s needs to ensure customer’s expectations are met and the property operates efficiently; 
  • Finalize and detail plans for groups. Completely orchestrate these functions on-site.  

Administrative Support: 

  • Process and post incoming payments for all donations, program ticket sales, room rentals and miscellaneous receivables; 
  • Maintain account files in the software system, ensuring accurate communication between client and LLLCF staff; 
  • Handle special projects and perform other duties as assigned; 
  • Maintain account files in software system, ensuring accurate communication between client and LLLCF staff; 

Programs and Events Support: 

  • Interface with Facility Manager, Library Manager, LLLCF Director and others to execute successful events; 
  • Establish and maintain relationships with outside organizations and Library partners  

Status and Scope 

  • Full time, 40-hours, Monday-Friday. Will need to work some evenings and weekends to run events; 
  •  BA Degree or work equivalent plus a minimum of 3-5 years’ experience in rental/sales environment (preferably in the performing arts area); 
  • Knowledge of computer software including Windows, Outlook, Excel, PowerPoint; QuickBooks; donor databases; 
  • Understanding of audio, stage lighting, video recording, streaming, and other production fundamentals desirable; 
  •  Ability to effectively lead and direct, be a dedicated “team player;” 
  • Strong written, oral communication and negotiation skills; well organized and detail oriented; 
  • Customer service disposition with the ability to demonstrate excellent diplomacy and work collaboratively with constituents; 
  • Passion for libraries and community programming; 
  • Previous non-profit experience desirable; 
  • Must be able to lift 25lbs.; 
  • Must like dogs. 

 CONTACT for more information.