Rental Policies
Rental Policies and General Information
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All fees and use regulations are subject to change.
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Rental Agreement cannot be transferred, assigned, sublet or issued to minors.
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Use of the facilities cannot interfere with regular County Library operations and programs.
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Renter shall restrict all activities to the area(s) so designated and to the restrooms.
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Set up and clean up time must be accounted for in your rental timeframe.
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Storage (for food/beverages, decorations, equipment, rentals, etc.) is not available either before or after an event.
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LLLCF has the right to review materials used to publicize events held at LLLC as well as proposed entertainment. Please specify the name of the room/space that you are renting in your event publicity (i.e., “Don Tatzin Community Hall”)
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All decorations must be approved and flame retardant. Use of nails, tacks, staples, sticky tape, confetti, uncontained candles, aerosol streamers, sand, hay, etc. are prohibited. Bouncy houses are expressly prohibited.
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Water is not available, and renters may not attach hoses to outdoor spigots.
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For large parties or events, as determined by LLLCF, a $150 janitorial fee will be charged.
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Applicant shall exhibit no permanent signs on or adjacent to the building. Temporary portable signs may be exhibited during the rental period with prior authorization.
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Smoking is prohibited at the Lafayette Library and at public events, whether indoors or outdoors, except on sidewalks.
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We do not rent to any individual or group that discriminates because of race, religion, color, national origin, ancestry, gender, disability, age, or sexual orientation.
Deposits, Payments, and Cancellations
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Your rental is not confirmed until LLLCF has received a signed Rental Agreement and a deposit of 50% of the estimated total balance. The remaining balance is due one week after your rental and will reflect any significant changes to the rental timeframe or the addition of amenities that incur an additional fee.
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Cancellations must be made in writing, and any deposit paid will be forfeited.
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Cancellations made less than 14 days in advance may be subject to loss of the entire rental fee.
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The LLLCF reserves the right to reschedule, relocate, or deny a request of a previously confirmed reservation. If the reservation is cancelled by LLLCF, the renter’s deposit will be returned.
Security Deposits, Damages, and Insurance
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A $500 security deposit may be required for large parties and sit-down meals and if required, will be billed in advance and is due no later than 30 days before the event. Charges for extra cleaning, damage to the facility, furnishings and/or property, and overtime fees will result in a deduction or forfeit of deposit. Renters will be billed for damages not covered by the deposit. If property is not vacated by end of the contractual period, associated costs will be billed accordingly.
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When a certificate of insurance is required, obtain this from your insurance company naming the City of Lafayette, the Lafayette Library and Learning Center Foundation, and the Lafayette Library and Learning Center and its employees and agents as additional insured and indicating that your insurance coverage is primary. The amount of the insurance should be for no less than $1 million.
Responsibilities
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Renters are responsible for set-up and removal of all decorations and equipment/supplies brought in from outside vendors. Tables/chairs are to be cleared off and trash placed in appropriate receptacles. Spills/stains are to be cleaned from floors.
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All property brought in by renters must be removed at end of the rental. We cannot guarantee return of any items left behind.
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Renters are solely responsible and answerable financially for any and all accidents or injuries to persons or property resulting from the use of Library facilities.
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Renters shall be responsible for the control and supervision of all people in attendance during the usage of the facility and shall take care to see that the facility suffers no damage, and that everyone conducts him/herself in an orderly manner. If damages or behavior of the group warrant, a function may be stopped in progress, and renter may be denied further use of the facilities.
Alcoholic Beverage Policy
If alcoholic beverages will be sold, a license must be obtained in advance from the Alcoholic Beverage Control Board. This includes direct exchange of money for beverages, purchase of tickets that may be exchanged for beverages, or purchase of a dinner or event ticket that includes the service of alcoholic beverages. For more information and to download Form 221, go to www.abc.ca.gov.
Reservation Process
Confirm
We look forward to
welcoming you to the
Lafayette Library and
Learning Center!